How to Sign W-2 Online Step by Step

Form W-2 is a form used by the US Internal Revenue Service, commonly abbreviated to the IRS, for the purpose of accounting for any remuneration paid to employees. If you are an employer wondering how to get W-2, PDFLiner does offer you a legit fillable PDF version of this form with detailed guidelines on the topic. You might also be interested in how to sign W-2 online rather than file it the traditional way. This article explores the e-signing capabilities offered by PDFLiner in the context of form W-2.

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Laptop with a W-2 form open

How to Sign a W-2 Form?

Although a W-2 doesn’t require signing, you might still need this option in order to make sure that no one else uses your form. PDFLiner offers a simple answer to how to sign W-2 in order to spare yourself time and effort. Open the platform’s website and access the fillable and enforceable PDF version of the IRS form W-2 that it offers.

Fill in any data applicable according to the instructions. See the IRS official website for any recent developments and additional guidelines for completing the form. You can skip this step if you already have a W-2 PDF that’s been filled out in an appropriate manner.

When your document is ready, proceed to sign it. PDFLiner’s Sign PDF Online functionality is an easy and straightforward way to e-sign a W-2 form using your web browser. When you upload the file that has to be signed or provide a link to it, it will open in the platform’s editor.

Step 1: Find the Add Sign button in the toolbar in the top part of the page and left-click it. The Signature Wizard will open, offering you to either use previously saved signature templates if you are a returning user or create a new one.

Form w-2 signing process step 1

Step 2: If you choose to make a new e-signature, you have four options: imitate handwriting by simply typing in your name, draw your signature the way you would on paper using your mouse or a similar device, upload an existing image of your actual signature, or connect to your camera directly to take and use a photo. These instruments can be used to sign any document with PDFLiner.

Form w-2 signing process step 2

Step 3: After choosing the option that suits you best, click Sign. Your signature will appear in a window, and you can drag and place it wherever you like by left-clicking on the place you want it to be. When typing in your name, you can play with the font size and change the text after placing it.

Form w-2 signing process step 3
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Here are the most common W-2 questions.

Can I sign a W-2 form online?

Yes, you can. According to the IRS regulations, the form can be filed online, which means you can attach an electronic sign to it.

When should I sign a W-2 form?

W-2 should be signed and submitted on or before January 31.

What should I do after I signed a W-2?

Submit copy A to the US Social Security Administration and mail out copies B, C, and 2 to the respective employees by mail or using the file upload feature on the SSA’s BSO website.

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Sign Form W-2 6596e0950573f9514908ee3a
Dmytro Serhiiev
CEO of PDFLiner