How to Sign Form 941: Easy Steps to Take

Dmytro Serhiiev

It has become more common to sign documents using an electronic signature, as it is an easy and efficient way that is perfect for busy people. One of the tax forms that can be signed online and e-filed is IRS 941. This form has to be completed by employers that withhold income taxes from their employees who should pay Medicare or Social Security taxes.

How to Sign Form 941

There is no doubt that using a digital signature has numerous advantages. It is more convenient, speeds up the processing of documents, and offers a higher level of security. You don’t have to waste your time printing documents and mailing them in a traditional way. The form 941 instructions suggest that employers can sign the document digitally and thus save their time. This is especially useful as the tax form has to be filed four times a year.

Whether you are a taxpayer or you want to sign 941 on behalf of a taxpayer, you can do this electronically with the help of PDFLiner. All you have to do is:

Form 941 in the editor
  • Scroll to the end of the third page and left-click the “Sign Field”.
Count Sign Field
  • Select how you want to generate your electronic signature.
Signature window
  • Sign the document in the required section.

For online 941 filing, you can also upload the form on our site. In this case, the process is the following:

  • Upload your Form 941
  • Wait until it’s loaded.
  • Click in the “Add sign” tool on the upper toolbar
instructions for adding a signature to a document in a PDF editor
  • Select a signature you have or click on ‘Add new signature.’
  • Use one of the tools to make a signature and click ‘Done.’
Signature window
  • Place your signature on the bottom of the third page.


The electronic signature feature can be used not only to e-sign form 941. You can easily use it to sign any document by simply uploading it to the platform.
If you want to know how to get form 941, we have an entire article prepared on this topic.

Who can sign Form 941?

The IRS form 941 needs to be signed by a taxpayer or a properly authorized agent of a taxpayer. If you resort to using a paid preparer to sign and complete this form, they have to complete the paid preparer’s section.

Can I e-sign Form 941?

Yes. According to the 941 quarterly instructions, the form can be signed electronically, and you can do this with the help of PDFLiner.

Do I need to sign my tax return if I e-file?

Yes. If you decide to e-file your tax return, it is a mandatory step that you use your electronic signature.

Form 941 online 65f86b5466fb65a8340566e5

Recommended for you